Task List for Diversional Therapist

- Grouped by Goal or Role Deliverable Type

Activity Program Design and Implementation

Scheduling Activities

Description: Organising and scheduling recreational and leisure-based activities for individuals.

Software Enhancement: Use scheduling software to automate booking and reminder processes.

Automated Process: Integrate with calendar systems to automatically manage availability and send reminders.

AI/Augmentation Application: Use a chatbot to handle booking inquiries and rescheduling, reducing administrative time.

Potential Benefits: Increased efficiency and reduced scheduling conflicts.

Activity Planning

Description: Creating tailored activity plans based on the needs and preferences of individuals.

Software Enhancement: Use planning software to create, store, and modify activity plans.

Automated Process: Automatically generate activity plans based on individual data and preferences.

AI/Augmentation Application: AI could suggest personalised activities based on individual profiles and past preferences.

Potential Benefits: More personalised activities, save time on planning.

Providing Feedback

Description: Giving individuals feedback on their participation and engagement in activities.

Software Enhancement: Use a digital feedback system to record and share feedback.

Automated Process: Automated generation of feedback reports based on participation metrics.

AI/Augmentation Application: AI could analyse data to provide detailed insights into individual engagement and satisfaction.

Potential Benefits: More detailed and accurate feedback, improved engagement tracking.

Administrative Duties

Participant Records Management

Description: Keeping detailed records of each individual's progress, attendance, and activity preferences.

Software Enhancement: Use participant management systems to digitise and manage records.

Automated Process: Automate record updates and generate progress reports.

AI/Augmentation Application: AI could assist in maintaining records and alerting therapists to any issues.

Potential Benefits: Improved record accuracy, and time saved on administration.

Billing and Payments

Description: Managing billing and payment processes for activities and programs.

Software Enhancement: Use billing software to automate invoicing and payment tracking.

Automated Process: Automatically send invoices and reminders for payments.

AI/Augmentation Application: Chatbots could handle payment inquiries and process transactions.

Potential Benefits: Faster payment processing, and reduced administrative burden.

Compliance and Reporting

Compliance Tracking

Description: Ensuring all activities comply with legal and safety regulations.

Software Enhancement: Use compliance management software to track regulatory requirements.

Automated Process: Automatically update compliance checklists and notify therapists of any changes.

AI/Augmentation Application: AI could monitor compliance and alert therapists to potential issues.

Potential Benefits: Enhanced compliance, reduced risk of legal issues.

Incident Reporting

Description: Document any incidents or accidents during activities.

Software Enhancement: Use incident reporting software to streamline documentation.

Automated Process: Automatically generate incident reports and notify relevant parties.

AI/Augmentation Application: Chatbots could guide the therapist through the reporting process.

Potential Benefits: More efficient incident management, improved safety records.

Communication and Coordination

Internal Communication

Description: Communicating with team members and other professionals regarding participant needs and activity planning.

Software Enhancement: Use team collaboration tools for streamlined communication.

Automated Process: Automate updates and alerts for team members.

AI/Augmentation Application: AI could prioritise and categorise communications for efficient information flow.

Potential Benefits: Improved team coordination and reduced communication delays.

External Communication

Description: Communicating with participants and their families regarding activities and engagement.

Software Enhancement: Use communication platforms to manage outreach and follow-ups.

Automated Process: Automate notification and reminder processes for participants and their families.

AI/Augmentation Application: AI could handle routine inquiries and provide timely updates.

Potential Benefits: Enhanced communication effectiveness and participant satisfaction.

These enhancements can significantly improve the efficiency and effectiveness of diversional therapists by automating repetitive tasks, improving documentation accuracy, and providing actionable insights through AI Augmentation, Automation, and the use of LLM chat interfaces.